What to Look for When Accepting Forms from Your Vendors
Foreign vendor documentation is a common weak point in accounts payable, vendor onboarding, tax reporting, and withholding compliance.
This focused 2 CPE training explains how to review IRS Forms W-8BEN and W-8BEN-E, identify common vendor errors, and determine when a form should be accepted, rejected, or sent to a tax professional for review.
The session focuses on non-FATCA Chapter 3 payments, U.S.-sourced income, foreign vendor status, treaty claims, substitute W-8 forms, and practical review procedures for AP, tax, compliance, finance, and internal audit teams.
Who Should Attend
This program is designed for:
Accounts payable professionals,
Vendor master file teams,
Tax compliance staff,
Internal auditors,
Controllers and accounting managers,
Purchasing staff
Anyone responsible for collecting, reviewing, or maintaining foreign vendor tax forms.
CPE Event Highlights
Participants will review:
IRS Form W-8 series overview
Differences between W-8BEN and W-8BEN-E
When a W-9 applies versus when a W-8 form applies
Foreign taxpayer identification numbers
U.S.-sourced income and withholding considerations
Common vendor mistakes
When to reject a W-8 form
When to escalate the form to a tax professional
Use of substitute W-8BEN and W-8BEN-E forms
Key Issues Covered
Foreign individual versus foreign entity documentation
U.S. vendor versus non-U.S. vendor classification
Chapter 3 non-FATCA payment issues
Treaty claims and withholding exposure
Missing required fields
Outdated form versions
Typed signatures versus acceptable electronic signatures
U.S. addresses, U.S. phone numbers, and other red flags
Substitute W-8 form considerations
